This was our “end-of-the-year” meeting. We had a full agenda which included the Treasurer’s report for the end of the fiscal year, election of Club officers for the coming year, and a proposed Bylaws change. Please read on for details.

• Bylaws and this Meeting
• Treasurer and Committee Reports
• Election of Club Officers
• Proposed Amendment to Bylaws
• All City Rally, Other Business (and Raffle!!)

Brian began by setting a context for the purpose of tonight’s main topics: Year-end Treasurer’s Report, Nomination and Election of Officers, and Amending the By-Laws. To do this, he reviewed excerpts from the Club’s By-Laws in each of these areas.

Treasurer’s Financial Report

Denny gave a financial report for the end of the CdeO fiscal year. In summary, Denny proposed and everyone agreed that he has given full financial reports at each meeting and everyone felt they were up-to-date. He did add that the checking account was up a bit for the month of January, because we collected some dues and the Club did not spend a lot of money.

Reports from Standing Committees

Membership (Art) – We have one new member family eligible to vote in, but they did not attend the meeting this evening. Nothing else new to report.

Sunshine Committee (Frankie/Vinnie) – All are well.

Sponsorship (Peggy) – The last of the renewal letters were mailed today. The Treasurer can expect to receive checks by the next meeting.

Scholarships (Cliff) – Nothing new to report.

Web Site (Art) – The Web site is up-to-date.

National Corvette Museum (NCM) (George) – The museum continues to proceed with construction using loans from the states of Tennessee and Kentucky. They plan to be finished with Phase 1 in time for the 15th annual “cruise-in” celebration on Labor Day of 2009.

NWACC (George/Meagan) – The rules change proposal passed with a “Yes” vote from CdeO as well as from the other clubs. This means the class consolidation went through and cars will now be judged in their respective category such as C1s, C2s, and so on. Additionally, NWACC increased the number of autocrosses held this year to four and selected the following dates: May 11, August 17, September 28, and October 2. NWACC will now offer monetary compensation to clubs that will provide people to work the administrative and food services portions of the autocrosses. A motion was made and seconded that our club work the autocross scheduled for August 17th. The motion carried.

Events and Activities (Jon) — Jon noted that the new Web site is up and operational and light years ahead. “You can do practically anything on the Web site.”  He added that clipboards of Event Signup Sheets are now a thing of the past. If anyone runs into problems registering for an event online, please call Jon or send him an e-mail. Jon will continue to develop an Events and Activities Roster. So far this year, the schedule is a little light.

New officers were officially voted in this evening. Before voting began, Brian reviewed the duties of each position based on the Bylaws. And, the winners are…

President – Peggy Rogers

Vice President – Randy Harris

Secretary – Meagan Renick

Treasurer – Art Carter

During our last monthly meeting, Art C. proposed that we change the date on which member dues are payable from the beginning of the CdeO calendar year to the anniversary of the date the member joined the Club. After much discussion, members voted to keep our current approach of paying dues at the beginning of the CdeO calendar year. This means dues are officially due on March 1st!

Brian gave an update on the rally. It’s coming along nicely. We have a start and finish location, and the coordinators and their volunteers are industriously working in their respective areas. We had a successful booth at the Corvette and High Performance Swap Meet this last weekend—thanks to everyone who participated. The Swap Meet kicked off the promotion effort for the rally, and a number of good contacts were made. You will be hearing more from the rally team as the date grows nearer. There’s still time to help!

Next month’s meeting location is still pending. We will communicate the March location as soon as it’s available.
Let’s Raffle! – Leo D. won the cash prize of $27; he will bring the raffle prize for March.
The meeting was adjourned after the raffle at 8:30 p.m. See you at the next meeting on March 12th!

Submitted by Josette Miller, Secretary

P.S. Thanks again, Cliff, for all of your final edit passes on the minutes this year. You made the job of approving the minutes that much easier for everyone!